Brown County Hospital
Board of Trustees Regular Meeting
Brown County Hospital Conference Room
Monday, March 18, 2013
A regular meeting of the Brown County Hospital Board of Trustees was held Monday, March 18, 2013. The meeting was called to order by Chairman, Mike Kreycik, at 4:00 p.m. Other members in attendance were Mike Schrad, Ann Fiala, Ryan Welke and John Gross. Also attending were Shannon Sorensen – CEO, Matt Sells – CFO, and Lisa Fischer – Recording Secretary.
Mike Kreycik announced that a copy of the open meetings act is located on the counter in the Conference Room.
There was no public input.
BOARD OF TRUSTEES EDUCATION
Shannon Sorensen introduced Jim Gustafson with the Nebraska Community Foundation and Al Steuter with the Brown County Foundation. Mr. Gustafson and Mr. Steuter were in attendance to discuss the benefits the Nebraska Community Foundation offers in helping communities build resources for the future and the benefits of establishing an Endowment Fund for the betterment of our facility.
Consent agenda items were submitted for the Board’s review, including minutes of the previous regular meeting, Medical Staff and Medical Staff Subcommittee minutes, Quality Improvement Minutes, Corporate Compliance/ HIPAA minutes, payment of current bills, patient census statistics and financials, as well as Department Manager minutes and the quarterly Employee Report. Shannon Sorensen and Matt Sells reviewed key information presented in the statistical and financial reports and questions were addressed. Mike Schrad made a motion to approve the consent agenda. Ann Fiala seconded this motion. Roll call vote: John Gross- Aye. Mike Schrad – Aye. Mike Kreycik – Aye. Ann Fiala – Aye. Ryan Welke – Aye. Motion carried.
REVIEW OF ACTIVITIES
Shannon presented the board with a Quality Update and reviewed some key study results from the monthly Quality Improvement minutes. She also presented information recently received in a Medicaid provider bulletin in regards to reimbursement issues for provider preventable conditions and healthcare acquired infections. The Hospital Strength Index Report was also presented for review. This report compared 2010 and 2011 performance data compiled by iVantage Health Analytics. It was noted that most of the results have improved over this time frame.
An annual summary of the Strategic Plan was presented for review. Shannon noted that the administrative leadership team is currently working with the management team and medical staff in preparing updates to our Strategic Plan Document and establishing goals for this upcoming year. Once that is accomplished a draft will be presented to the board and a strategic planning retreat will be scheduled in order to finalize the overall plan. Shannon asked that the group be thinking about a time that a retreat could be scheduled.
An update on provider recruitment was given. Discussion was held on setting some goals for the number of providers we feel we need to effectively care for our community. This will be incorporated into the recruitment and retention plan within the Strategic Planning process.
Shannon Sorensen informed the group that our hospital Booster Committee will be refocusing their mission and will be more involved with external public relations, marketing, and fund raising. The Booster Committee’s responsibilities will also include assisting to grow our newly established Endowment Fund. An Employee Council was established this past year as a part of our Strategic Plan and they will focus more on internal employee recognition and retention efforts.
Shannon gave the board an update on the continued need for a C-Arm in our surgery department. We have contacted two vendors that will be coming out in early April to demonstrate their equipment.
Shannon informed the board that she has engaged McClure and Associates, Inc. to perform an updated market assessment and development of a marketing and business plan. This project will take place in the near future.
Shannon gave an update on a recent insurance claim that was submitted for property damage.
ACTION TO BE TAKEN
Matt Sells presented three proposals that we have received for performing our fiscal year audit and cost report preparation. The group reviewed information that was submitted and following discussion John Gross made a motion to engage Seim Johnson to perform our fiscal year audit and cost report preparation. Motion seconded by Mike Kreycik. Roll call vote: John Gross- Aye. Mike Schrad – Aye. Mike Kreycik – Aye. Ann Fiala – Aye. Ryan Welke – Aye. Motion carried.
Discussion was held on a proposal received from Applied Connective to update our current phone system to incorporate the ability to combine our three buildings for call transfer purposes, update to SIP trunks in lieu of adding traditional phone lines, and providing a large amount of savings on our monthly phone bill. A fiber line has been installed that will allow us to move forward with these upgrades. A motion was made by Ann Fiala to proceed with engaging Applied Connective to upgrade our current phone system. Motion seconded by Mike Schrad. Roll call vote: John Gross- Aye. Mike Schrad – Aye. Mike Kreycik – Aye. Ann Fiala – Aye. Ryan Welke – Aye. Motion carried.
An Agency Endowment Fund Agreement with the Nebraska Community Foundation was presented for approval.
John Gross made a motion to approve entering into the Endowment Fund Agreement with the Nebraska Community Foundation. Ryan Welke seconded. Roll call vote: John Gross- Aye. Mike Schrad – Aye. Mike Kreycik – Aye. Ann Fiala – Aye. Ryan Welke – Aye. Motion carried.
BOARD OF TRUSTEES EDUCATION
Shannon provided an overview of the agenda for the MAHA meeting that is scheduled to be held in Lincoln this week. It was noted that four of the board members plan to attend this educational session.
At 5:55 p.m. a motion was made by Mike Kreycik to enter into executive session for legal review, and recruitment/education assistance discussion. Mike Schrad seconded this motion. Roll call vote: John Gross – Aye. Mike Schrad – Aye. Mike Kreycik – Aye. Ryan Welke – Aye. Ann Fiala – Aye. Motion carried.
At 6:35 p.m. Ann Fiala made a motion to come out of executive session. This motion was seconded by Mike Kreycik. Roll call vote: John Gross – Aye. Mike Schrad – Aye. Mike Kreycik – Aye. Ryan Welke – Aye. Ann Fiala – Aye. Motion carried.
There was no further business to discuss and the meeting adjourned at 6:35 p.m.
Ann Fiala, Secretary
Lisa Fischer, Recording Secretary